Organising my Email

I’m now taking a longer term view with simplifying the things in my life, however I’m becoming increasingly aware of how quickly time goes – its probably the countdown timer on my desktop!

I realise that life is too short to check 5 in boxes daily (read that as 4-5 times daily) and I have much better things to do, so I’ve finally organised my hotmail.

Organising Hotmail:

  • I use hotmail as an email, I know its probably old fashioned, and I’m aware that gmail is excellent, however I’ve had my main hotmail address for years and I would be sad to see it go. The trouble is I have 3 other hotmail email addresses and until recently I didn’t realise you can link them all with windows live. I knew you could redirect mail to the main account but I didn’t know you could view them all together in one place. I do now though. With windows live you can link them all, and its really easy, so now I only need to open one account and every mail is there. I’ve also redirected my business email to the same account
  • Inside my account I have 7 folders for email, all numbered, No1 is To Do, No2 is Blogging and so on. Whenever I receive an email I deal with it immediately. It goes in a folder, gets actioned or gets deleted.

That’s it really, ten minutes is all it took.

For a great video on dealing with email watch Merlin Mann from 43 Folders give his talk InBox Zero


  1. Fabulously Broke says:

    I just do labels in Gmail rather than do the folder thing.. I either action or delete it when it hits my email box.

  2. Toblerone @ Simple Mom says:

    You can set up a Gmail account, then forward your hotmail to your Gmail. I have about six emails pointed to my Gmail inbox. I promise you, once you set it up, you’ll never look back.

    And thanks for the comment!

  3. Move To Portugal says:

    wow, that was quick and thanks for the advice. I’ll look into the gmail thing now :)

  4. Dominique says:

    I use DIGSBY and add all my MSN/Y’Messenger/Facebook/ Twitter plus email accounts in hotmail/gmail/yahoo on it.

    there is a tabulated e-mail summary for each e-mail account you add to it and can view via pop-up summaries of which e-mails you wish to read/delete/reply very easily.
    Worth a look at.

  5. Tony says:

    Windows Live client is a really nice program. About 6 months ago I needed to organize my email, so I decided to use the Live client. At first I did what you did, which was view multiple inboxes from within the client. I soon found this wasn’t optimal. What I do now is forward to my main account from the other accounts, including Gmail and Yahoo, as well as my other hotmail account. There are 4 accounts total. I only give out the secondary hotmail address, and use that for signing up for things online, keeping my main address private. Only the people who I want to see my primary address get to see it, when I reply to them. If I don’t know them or don’t want them to see my primary address I don’t reply :)

    The big advantage of this system is only non-junk mail gets forwarded. If any junk creeps through I can just mark it as junk. This saves a lot of time as I rarely have to delete junk.

    On Gmail. Loads of people rave about it, and I’ve had a Gmail account since it started, but I never found it a good system for managing volume email. The junk mail filtering is good though, so it is a handy “public” address, whilst forwarding to a installed client like Live, which I like a lot more. I guess I just really don’t like the label way of doing things – I found it easier to drag and drop into folders rather than apply labels – it suits the way I work. I’ve also found it easier to find old emails too with Live.

    One final point – the installable Live client also supports reading of RSS feeds. I use it for a couple of feeds and it makes life a lot easier :)

    Hope that helps!

  6. Move To Portugal says:

    dominque..thank you for visiting, I’ll look into DIGSBY :)

    tony..good to hear from you again, thanks for the advice..there’s so many options it seems with email accounts, i’ll look into live client, I do like the drag and drop method better than tagging :)